DEAN OF STUDENTS' OFFICE

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Important Notice

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Important Notice

Arrangement of Sports Facilities during Adverse Weather

THUNDERSTORM WARNING
All indoor facilities are open for use as normal. Outdoor facilities may be closed. Please call 2358-6666 before you visit the facilities.

RAINSTORM WARNINGS

Rainstorm Amber Warning: All facilities are open for use as normal.

Rainstorm Red Warning: All indoor facilities are open for use as normal. Outdoor facilities may be closed. Please call 2358-6666 before you visit the facilities.

Rainstorm Black Warning:

(1) When the Rainstorm Black Warning is issued or announced by the Hong Kong Observatory that the Warning will be issued within 2 hours before the normal opening hours of the day, all facilities will be closed

(2) Rainstorm Black Warning is issued during opening hours:

all indoor facilities are open for use as normal
all outdoor facilities are closed immediately
users are advised to stay in a safe place before the Warning is cancelled

(3) Cancellation of Rainstorm Black Warning:

all facilities will be open for use as early as possible if the facilities were open before the Warning was issued
all facilities will resume normal operation no later than 2 hours after cancellation of the Warning if the Warning was issued before the normal opening hour on the day
if the Warning is cancelled after 18:00, all facilities will not be open for the rest of the day

TROPICAL CYCLONE WARNINGS

No. 1 and No.3 Warnings: All facilities are open for use as normal when either warning is issued

Pre-No. 8 Warning or above:

all facilities will be closed immediately when the Pre-No. 8 Warning or above is issued
if the No. 8 Warning is cancelled during normal opening hours, all facilities will resume normal operation no later than 2 hours after cancellation of the Warning (opening of outdoor facilities may be delayed)
if the Warning is cancelled after 18:00, all facilities will not be open for the rest of the day

Effective Use of Sports Facilities

Effective Use of Sports Facilities

There have been concerns over ineffective use of the sports facilities caused by no-show behavior of users. "No-show" means users who make reservation but do not take up the venues subsequently. This is not only an abuse to the booking system but also unfair to other users.

To make better use of the facilities, the Committee on Student Affairs has reviewed the eligibility and priority in use of sports facilities. Situations such as the growing demand for sports facilities due to 334 additional cohort and increasing number of sports clubs and teams, the competing needs from course teaching and non-sports activities, and the overall provision of sports facilities were noted and discussed. In order to cope with the situation, the Committee agreed to encourage responsible use of facilities as the first step and that penalties for no-show should be introduced.

The penalty system will be implemented in the spring semester 2011 (effective date: 14 Feb 2011). Details as follows:

1. For INDIVIDUAL USERS

- suspension of booking right for two weeks for every no-show

- booking right at the FBS will be blocked starting from the second working day after the no-show

2. For TEAMS/CLUBS

- cancellation of practice sessions in the following two weeks upon two no-shows

- booking chart will be updated subsequently

3. For EVENT ORGANIZERS

- cancellation of subsequent bookings for the same event

- booking chart will be updated subsequently

Users are requested to make a booking only if they are certain that they will be available. They may cancel their bookings anytime in advance (must before the booking slot). There will not be penalty for cancellation of booking. Cancellation may take one of the following ways:

1. cancellation by logging into the Facilities Booking System (DO NOT send an email to "safbs@ust.hk" to cancel a booking)

2. cancellation in person at the Sports Facilities LG4

3. return of the booking confirmation by fax to 2358-1669

4. a telephone call to the Sports Facilities at 2358-8586

Thank you for helping with better use of the resources!

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